Evaluation process


    1. The screening committee: a small group will screen the ideas and determine which ideas qualify for consideration.  The small group will forward all qualifying ideas to the selection committee for review.  Representatives selected from the following areas will form the committee.
      1. Academic Affairs
      2. Human Resources
      3. Treasurer’s office
      4. Policy and Process Improvement
      5. Communications and Marketing
    2. Suggestions specific to an institution will be routed to the applicable institution (or institutions) for evaluation and recommendation.
    3. The selection committee will include representatives from the following areas.
      1. CBO
      2. HRO
      3. CIO
      4. Academic
      5. Capital Projects
      6. Audit and Compliance
      7. Policy and Process Improvement
    4. Next steps:
        Process improvements: The selection committee will review the ideas and submit qualified suggestions to the final review panel for final review.
      1. Hard costs: The Chief Financial Officer will identify appropriate officials to authenticate hard cost savings. The selection committee will forward qualified suggestions to the final review panel, but the University will not make any savings-based payouts until the University has authenticated the savings. The Chief Financial Officer will ensure that the results of UT’s authentication efforts are forwarded to the final review panel for consideration.
    5. The selection committee will forward finalists to the final review panel, which will include the president. The selection committee may invite subject-matter experts, as needed, to evaluate suggestions to help inform the selection committee of the advantages and disadvantages of suggestions.
    6. The selection committee will only forward to the final review panel those ideas that the selection committee believes are meritorious (which will only be those ideas that will result in significant improvements or cost savings). The final review panel will have the ultimate decision regarding whether a suggestion is meritorious, and, thus, eligible for a bonus.
    7. The final review panel will meet with the individuals who submitted ideas that will likely result in hard cost savings. The final review panel may, in its discretion, invite individuals who submitted non-hard-cost suggestions to present their ideas, as well.

Ineligible suggestions

The following types of suggestions are ineligible for consideration.
Suggestions that:

  • Fail to suggest a solution.
  • Involve a personal grievance or complaint.
  • Suggest enforcing current policies or processes.
  • Propose temporary changes.
  • Impose or increase fees, or reduce or eliminate fees.
  • Propose debt and capital financing.
  • Propose minor changes to databases/reports
  • Propose employment-related suggestions, such as demotions, reductions-in-force, establishing new positions, reducing salaries, or terminations.
  • Relate to changes that the University is already implementing, has active plans to implement, or is currently considering.
  • Propose simplistic energy conservation, such as turning lights off.
  • Involve changing state law or regulations
  • Correct obvious errors, such as a department failing to collect amounts due.
  • Involve breaching an existing contract.
  • Involve creating, consolidating, or closing a University department, facility, location/campus.
  • Involve selling the University’s real property (buildings/land) or tangible personal property, such as vehicles.
  • Add, remove, or change class schedules, class delivery, or degree programs.